Steps
- Create a new appointment in the “Appointment” window and add participants:
- either by entering their employee code at “Employees” or
- by clicking the departments displayed underneath (you can select and deselect individual colleagues from this department or add the whole department by checking the checkbox)
HINT: after selecting participants, click “Show availability” to check for availability conflicts - or use the “Invite” field to add participants that might not be part of any department
- Next, …
- enter their name and select the name from the suggestions or
- click the green ‘plus’ icon to add the email address for external participants (confirm by clicking the ‘plus’ again)
- At the bottom of the page, click “Save”
=> Participants will receive a notification that the appointment has been created
HINT: optionally, you can enter participants’ names in “External participants” if you want to record their attendance without notifying them